REGULAR SESSION OF THE BOARD OF COUNTY COMMISSIONERS
HUNTINGTON COUNTY, INDIANA MONDAY JUNE 07, 2010
DRAFT
The Huntington County Board of Commissioners met with Tom Wall, Kathy Branham and Jerry Helvie present.
THE COMMISSIONERS DID NOT MEET THE WEEK BEGINNING MAY 31ST.
IN THE MATTER OF MINUTES)
5/24/10 Minutes
Kathy Branham made a motion to approve the 5/24/10 Minutes. Jerry Helvie seconded and the motion passed 3-0.
IN THE MATTER OF CLAIMS)
5/24/10 Claims
Kathy Branham made a motion to approve the 5/24/10 claims. Jerry Helvie seconded and the motion passed 3-0. The check register was also received, reviewed and signed.
IN THE MATTER OF DISCUSSION)
CAFO’s Update
DCD Director Nate Schacht came before the Commissioners to discuss CAFO’s and concerns he has received from landowners in the area of the former Degroote Dairy. Nate advised the Commissioners that a new application will have to be approved by IDEM for the new owners. Nate stated that his department will stay on top of all compliances.
Bonnie Hahn was present and she stated that she has concerns about a County regulated drain that she feels the dairy’s leach fields are draining into. Bonnie advised the Commissioners that she has spoken to Surveyor Jay Poe over this issue.
Nate also reminded the Commissioners that Wednesday night in the GAR Room there is going to be a County Plan Commission meeting at 6:30 PM regarding the A-7 project.
Nate submitted a copy of the DCD 2011 budget request to the Commissioners for their review.
IN THE MATTER OF DISCUSSION)
Part Time Dispatcher Request
Sheriff Kent Farthing and Dispatch Captain Tony Ehler came before the Commissioners to request an additional part time dispatcher. Kent stated that it was his fault for not being aware of the new hiring practices set by the county last fall when the hiring freeze was set. Tony advised the Commissioners he had two part time dispatchers leave last year and he only replaced one of them before the hiring freeze. Tony stated this is the time of year when a lot of employees like to take their vacations and the part time dispatchers are needed to cover these times. If he is not allowed the additional part time dispatcher then he will have to pay out overtime to his full time dispatchers to cover these times. Jerry Helvie made a motion to approve the hiring of the part time dispatcher. Kathy Branham seconded and the motion passed 3-0. This request will also need to have the approval of County Council.
IN THE MATTER OF AGREEMENT)
Regional Public Safety Grant Agreement
EMA Director Brandon Taylor came before the Commissioners to discuss a Regional Public Safety Grant Agreement. Brandon is the fiscal agent for this grant. This grant is $107,715.20 and the County General fund will receive 2.5% of the grant for Brandon’s position as fiscal agent. This grant is to be used for fire fighter training courses as specified. Kathy Branham made a motion to sign the agreement. Jerry Helvie seconded and the motion passed 3-0.
IN THE MATTER OF DISCUSSION)
Phone Information
IT Associate Director Ryan Wall presented the Commissioners information they had requested regarding cell phone usage. Ryan advised the Commissioners that he has notified all the entities that pay a portion of the land lines usage of what they should budget for the 2011 year. Ryan also stated that he was requested to cancel the white pages listing for Red Cross, and Ryan is also going to submit a revised list to the Commissioners for the white pages listings.
Ryan advised the Commissioners that County Attorney Robert Garrett sent out a letter notifying AT & T Global Services of a notice of termination of contract No. 30306458. Attorney Robert Garrett provided the Commissioners with a copy of this letter.
IN THE MATTER OF CONTRACT)
LPA Consulting Contract
Ken Minett with Butler, Fairman and Seufert came before the Commissioners to provide them with a contract between Huntington County and Butler, Fairman & Seufert for rehabilitation of Huntington County Bridge No. 123 carrying Rangeline Road over the Wabash River and approximately 400 feet of approach work. Ken went over several areas of the contract with the Commissioners. Jerry Helvie made a motion to approve the contract pending approval from County Attorney Robert Garrett. Kathy Branham seconded and the motion passed 3-0. Later that day Attorney Garrett advised the Commissioners that he reviewed the contract and feels that it is ok for them to sign.
REGULAR SESSION OF THE BOARD OF COUNTY COMMISSIONERS
HUNTINGTON COUNTY, INDIANA MONDAY JUNE 07, 2010
IN THE MATTER OF DISCUSSION)
Coroner’s Claim
Coroner Leon Hurlburt came before the Commissioners to discuss a claim they had denied on April 12 for the purchase of an 800MHZ radio. Leon advised the Commissioners that he signed an agreement back in February for this radio and was unsure why the Commissioners denied it. The Commissioners advised Leon that they had been told by EMA Director Brandon Taylor that he would be getting a radio from a grant that was received. Brandon was also present and advised Leon that he would be getting a radio from some that would be rebanded. Leon stated that he actually needs a total of five radios for his department. Brandon stated that he would get four more radios for the Coroners Department as soon as they were rebanded. After discussion Kathy Branham made a motion to approve the claim. Jerry Helvie seconded and the motion passed 3-0.
IN THE MATTER OF DISCUSSION)
2011 Budget requests
The 2011 budget requests were presented from the following:
Historical Society – Requested $18,000
E-911 – 1156 Wireline fund – $303,500.00 & 1157 Wireless fund $166,750.00
Soil & Water – $5,526.00
Pathfinder Services – $84,000.00
4-H – $4,100.00
Home Health & Hospice – $4,000.00
Youth services Bureau – $25,000.00 YSB also presented their 2009 Annual Report to the Commissioners.
Bowen Center – $184,380.00 The Bowen center also provided an Annual report for Services Provided from July 2008 – June 2009.
Parkview Huntington EMS – $265,225.00
IN THE MATTER OF CONTRACT)
INDOT Bridge 123 / Etna Rd & 300W / Drive Permit Request
Highway Superintendent Troy Hostetler presented the Local Public Agency Project Coordination Contract from INDOT to the Commissioners for their approval. County Attorney Robert Garrett had previously reviewed the contract. Jerry Helvie made a motion to approve the contract. Kathy Branham seconded and the motion passed 3-0.
Troy showed some preliminary drawings of the project at Etna Road and 300 W. Troy received quotes for the engineering work. Jerry Helvie made a motion to accept the quote from Beam, Longest and Neff for the engineering work. Kathy Branham seconded and the motion passed 3-0.
Troy advised the Commissioners that he is working with DCD Assistant Director Bryn Keplinger to put together an ordinance for drive permits and that standards will be set for this ordinance.
Troy stated that he would also like to see an ordinance for County mail boxes. There was some discussion on this and it was decided that the mail box issues should be a regulated by the Highway’s Departmental policy.
IN THE MATTER OF DISCUSSION)
Attorney Items
County Attorney Robert Garrett asked about the jurisdiction of Evergreen Manor.
Robert discussed a request from DCD for a registry for foreclosed properties.
The Manatron contract for three years was discussed. Jerry Helvie made a motion to approve the Manatron contract with the verbiage Robert Garret suggested to be added. Kathy Branham seconded and the motion passed 3-0.
Treasurer Brenda Hamilton asked about the UB Building and if it should be put up for tax sale. A consensus of the Commissioners was to not put it up for tax sale since the owner is paying the property taxes according to the agreed schedule.
Robert provided The Access to Public Records Request form. The Commissioners stated that a new policy was approved and it will be required that a request be in writing on the form provided by the County. Kathy Branham made a motion to approve the Access to Public Records Request form. Jerry Helvie seconded and the motion passed 3-0.
ACO Officer Lori VanOver requested an additional T.A.C.O (Temporary Animal Control Officer) the Commissioners approved this request.
Robert advised the Commissioners that he sent a letter to Seth Anderson denying his request dated 5/21/10.
IN THE MATTER OF DISCUSSION)
Verizon Permits
Applications for permits were received from Verizon and signed by the Commissioners. The permit numbers were 2390-9P010DB-1 & 7701-9P010DB-1.
IN THE MATTER O DISCUSSION)
Administrative Assistant Items
Administrative Assistant Kim Heaston was asked when the Jan 1, 2011 Holiday would be given. The Commissioners would like to review this.
Kim was also asked by the IT Department if all employees could be issued both key cards and ID badges. The IT Department did not think it would be a good idea for the employees to wear their key cards. The Commissioners agreed, so both will be issued to everyone.
Kim was asked by Paul Adams about the properties that were not sold at the Commissioners sale and who is responsible for mowing them. County Attorney Robert Garrett will research the ownership question.
Kim asked about ordering lanyards for the employees’ ID badges. It was a consensus of the Commissioners to order 100.
Kim advised the Commissioners that she sent out the notice to Dynamic Aviation regarding the approval for the Department of Natural Resources to fly over for the treatment of Gypsy Moth in certain areas of Huntington and Wabash Counties.
Kim received notification from the DNR that The Department of Interior has notified the Commissioners that the North Jefferson Street Historic District, roughly bounded by West Park Drive, College, Madison, Collins, Oak, Stephen and Buchannan Streets, Huntington, Indiana were entered in the National Register of Historic Places on March 31, 2010.
_______________________________
Tom Wall
_______________________________
Jerry Helvie
________________________________
Kathy Branham
BOARD OF COMMISSIONERS
HUNTINGTON COUNTY, INDIANA
Attest:
__________________________________
Kathy Juillerat, Auditor
Recent Comments